BOOKING CELEBRITY TALENT 101

We understand that transparency and knowing what to expect are stress busters. Below is a brief explanation of ECE National’s celebrity booking process laid out into four easy steps.

If you still have questions, reach out and ask!

1. MAKE AN OFFER

During the offer process you will: 

  • Select date(s) and confirm the venue.  
  • Determine budget. 
  • Work with your agent to determine artists available and who fit within your budget.  
  • Rank your Top 5 artists in order of preference. 
  • Submit a firm and binding written offer. Don’t worry, your agent will help you determine what extra production-related costs you should provide and what can be provided by the artist. We lay out all the costs upfront so there are no surprises and to increase the likelihood of your offer being accepted.  
  • The artist will either confirm the offer, counter your offer, or pass on your offer.

2. YOUR OFFER IS CONFIRMED

Once your offer is confirmed:

  • Your agent typically coordinates production that he or she is providing (sound, lights, labor, transportation, etc.) with those that may be provided by the venue (staging, dressing rooms, electrical service, etc.) or other vendors to deliver a seamless show at the lowest possible cost.  
  • Unless specified otherwise, submit a 50% deposit (or more) within two weeks of receiving artist contract.  
  • If applicable, submit advertising and promotional plans to the artist for approval. This is usually not necessary if the show is private and closed to the general public.  
  • Select and organize your staff (stagehands, runners, security, etc.).  
  • Have your agent help review the contract and rider to determine if any changes need to be made.  
  • You or your agent will need to contact an appropriate local production company to ensure they can

3. BEFORE THE SHOW

Prior to the show date, you will need to: 

  • Make sure that arrangements have been made for the opening/support act (if applicable). The headlining act generally has approval rights to any act performing on the same stage.  
  • Advance the date with the artist’s tour manager 
  • Determine your timeline for the day of show  
  • The local production manager will need to contact artist’s production manager to confirm gear.  
  • From details surrounding the announce date to the day-of-show timelines, you need to hold a detailed organizational meeting of all your staff to ensure that everyone is on the same page.

4. DAY OF SHOW

On the day of the show, you or your agent will: 

  • Brief your staff on the day of show timeline. Distribute ID materials/passes and make sure security and staff knows what passes allow access to whom, where and when. 
  • Keep track of the progress of the production load in, artist arrival, sound check, hospitality/dressing room set up to be sure that everything is on schedule. 
  • Have on hand the appropriate payment for performers and contractors (usually certified check or cash) and a copy of your amended contract and rider signed by the artist. 
  • Be sure that the stage crew and clean-up crew are on hand at the end of the concert for the load-out. Settle any payment due to the band. Most national artists insist on payment prior to performing.

CONTACT

Get in touch by submitting the form below or reaching out to us directly via email or phone. We will get back to you as soon as possible.

804-335-1760

info@ecenational.com

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